The Family Educational Rights and Privacy Act of 1974 (FERPA) (20 U.S.C. §1232g; 34 C.F.R. Part 99) affords eligible students certain rights with respect to their education records maintained by the university. These rights include:
- The right to inspect and review education records within 45 days of submitting a written request.
- The right to request amendment of records believed to be inaccurate, misleading, or otherwise in violation of privacy rights. (FERPA does not provide a process to challenge the appropriateness of a grade; students should refer to the university’s grade appeal procedures.)
- The right to provide written consent before the university discloses personally identifiable information from education records, except as authorized by FERPA.
- The right to file a complaint with the U.S. Department of Education, Student Privacy Policy Office, 400 Maryland Avenue, SW, Washington, DC 20202.
FERPA permits disclosure without student consent to school officials with legitimate educational interests and to other parties as authorized by law, including institutions in which a student seeks to enroll, accrediting organizations, authorized governmental agencies, and in response to judicial orders or subpoenas.
The university designates the following as directory information:
- Student name
- Campus ID
- Dates of attendance/enrollment
- Major field(s) of study
- Degrees earned and dates conferred
- Honors and awards received
- SJSU email address
- Enrollment status (full-time, part-time, or other)
- Graduate or undergraduate status
- Class/student level
- Participation in athletics
Directory information may be released without prior written consent unless the student has restricted such disclosure through the student portal.
For a more complete description of student rights, definitions, procedures, and disclosure practices, refer to the Office of the Registrar’s Student Privacy Rights website.
University Development (Advancement) Programs
Directory information (see definition earlier) may be used by the university to develop campus-affiliated programs.
Career Placement Information
The Career Center may, upon request, provide information about the employment of students who graduate from programs or courses of study that prepare them for a particular career field. Data provided must be in a form that does not allow for the identification of any individual student. This information includes data concerning the average starting salary and the percentage of previously enrolled students who obtained employment.
The information may include data collected from graduates of the university or graduates of all universities in the California State University system.
Student Identification Information
SJSU ID Number
San José State University is committed to protecting your personal data. We are required to use Social Security numbers to process payroll, award financial aid, and document fees paid for tax relief purposes. However, for all other purposes, we will use your SJSU ID number for identification, rather than your Social Security Number.
Use of Social Security Number
Applicants are required to include their correct social security numbers in designated places on applications for admission pursuant to the authority contained in Section 41201, Title 5, California Code of Regulations, and Section 6109 of the Internal Revenue Code (26 U.S.C. 6109). The university uses the Social Security number to identify students and their records, including for purposes of financial aid eligibility and disbursement, and to repay financial aid and other debts payable to the institution. Also, the Internal Revenue Service requires the university to file information returns that include the student’s social security number and other information, such as the amount paid for qualified tuition, related expenses, and interest on educational loans. This information is used by the IRS to determine whether a student or a person claiming a student as a dependent may claim a credit or deduction to reduce federal income taxes. The Financial Aid Office will also use it to report Federal Work Study earnings to the Federal Department of Education.
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