Graduate Processes for Reinstatement

Reinstatement Processes

Per S16-16, academically disqualified students may apply for reinstatement. Academic disqualification occurs when graduate students on academic notice or administrative academic probation earn a fall, or spring term GPA below 3.0. The disqualified status is shown on the transcript. Graduate students disqualified from the university for the first time can petition to be reinstated, unless otherwise disallowed by an accrediting body or other governing agency. Reinstatement is a process separate from readmission. Students must file an application for readmission with Cal State Apply through GAPE to register for classes following reinstatement. Application for readmission can be done during the semester in which the program of study is underway or in which the reinstatement petition is being considered. Please note the process below for students wishing to apply for reinstatement:

1. Students who are disqualified from the University will receive notification from the Office of the Registrar. Once this occurs, the student may immediately apply for reinstatement. Your Graduate Program Coordinator must initiate the Graduate Petition for Reinstatement .  
2. Students must complete a Graduate Petition for Reinstatement with their graduate program coordinator and obtain all necessary signatures and documentation. Consideration is given for:
   1. Extenuating circumstances
   2. Special Consideration
   3. Change of grade
   4. Program of Study: Note: because Program of Study requires taking courses the semester following disqualification through Open University, students must submit their petitions for their Program of Study by the following deadlines to ensure that they can be reinstated for the next earliest semester:
      1. Spring March 1st (if the Program of Study is to be done during the Spring semester)
      2. Summer July 1st (if the Program of Study is to be done during the Summer semester)
      3. Fall October 1^st (if the Program of Study is to be done during the Fall semester)
      4. Example: If a student is disqualified in the fall semester, the student can take a Program of Study the following spring semester, and if the Program of Study is successfully satisfied, and if the application cycle is still open, they would be eligible to return the following fall semester (or possibly earlier during the summer semester depending on their program).
      5. It is the student’s responsibility to ensure that documentation reaches the College of Graduate Study for final approval and meets any of the above deadlines (see sample Program of Study confirmation letter).
   5. A Program of Study must conform to the following policies:
      1. Courses must be letter graded, upper division (100-leve), and taken through SJSU Open University or SJSU’s Extended Studies winter or summer session. Graduate courses can not be used in a Program of Study.
      2. The 100-level courses may or may not be part of the graduation requirements for the student’s degree program.
      3. The program coordinator may require more than 6 units of coursework but no more than 9 units.
      4. Courses for a Program of Study cannot be from a past term.
      5. If the student plans to pursue a different degree program upon readmission to the university, the Program of Study must be applicable to the new major, be developed in conjunction with the graduate program coordinator of the new major, and demonstrate the student’s capacity to complete the new graduate degree requirements.
      6. If a course on an approved Program of Study becomes unavailable, another reinstatement petition must be submitted and approved immediately after enrollment in a substitute course.
      7. Once the Program of Study has been completed successfully with a minimum GPA of 3.3 (“B+”) and no grades lower than B, the student will be reinstated and, after reapplication to the university, readmitted to the university and the department.
      8.  Should the student fail to achieve the 3.3 minimum GPA, additional programs of study are permissible with entirely new classes and consent of the graduate program coordinator of the incoming major.
   6. Petitions are approved by the Associate Dean of Graduate Programs and forwarded to the Office of the Registrar. In the case of denial, department and student are notified.

Readmission and Appeals Processes 

1. Simultaneous to the reinstatement process, students must also reapply for readmission to gain matriculated status once again.
   1. Students must reapply to SJSU using the Cal State Apply processes and meet all regular admissions eligibility criteria, pay appropriate fees, and follow the regular term application deadlines. 
   2. To meet filing deadlines, students may need to start the readmission process before reinstatement is complete. 
   3. GAPE will not readmit students until the transcript states that the student has been reinstated. Any requests are held until reinstatement is approved.
   4. Note: in some cases such as extenuating circumstances and change of grade petitions, readmission is not necessary if petitions are provided in a timely manner
   5. See sample reinstatement letter
2. Students whose petitions are denied can appeal to the Academic Disqualification Reinstatement Review Committee
   1. Process is initiated through the graduate program coordinator
   2. Personal Statement must be provided to the Associate Dean of Programs for the College of Graduate Studies.